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Posted by Graeme Corner

Organising a fleet can be a strenuous job. It involves keeping tabs on numerous factors and being able to respond to situations at the drop of a hat. A fleet manager needs to know how to avoid the traffic jams in the UK, make sure each driver’s timesheet is correctly completed, keep on top of the maintenance of each vehicle, and do more on top of that, too. With so much information to track, technology can massively aid the work of a fleet manager. 
The benefits of fleet-related technology and its usefulness to a fleet manager has been recognised by numerous companies. As such, there are now a range of fleet-related pieces of technology on the market to choose from. However, these are normally aimed at the driver rather than the manager. This indicates a bit of a shortage in the market, as a Fleet News report found that 45.5% of fleet managers use fleet-related apps, while a further 31.8% would consider doing so. Luckily, some technology that was invented for a wider market can be utilised by a fleet manager.

Here’s a list of useful technology for a fleet manager:

  • Powerful smartphones. Modern phones are more technologically advanced than we could have possibly imagined 20 years ago. A smartphone in the hands (or in the handset) or every driver in the fleet will give everyone access to a great range of apps, from regularly updating weather reports to live vehicle tracking apps. It also allows the manager to keep in touch with everyone easily thanks to the likes of group messaging. 
  • Timesheet tracker. Ask a driver what tasks they hate doing and they will probably mention filling in their timesheets. It’s boring and laborious. With the help of a timesheet tracker, drivers needn’t worry about filling in their forms to deadlines or making sure they’re ticking the right boxes, as a timesheet tracker will automatically complete everything for them. For a fleet manager, it also allows them to ensure each driver is getting the correct number of breaks each day, for safer driving. 
  • GPS navigation. Whether you’re using a smartphone or a Sat-Nav, accurate tracking is paramount to a fleet’s success. By using a GPS vehicle tracking system, the fleet manager knows how to avoid traffic jams and lets them plan more fuel-efficient routes. A manager is also able to respond to top-priority orders in a timely manner, by sending the nearest driver to complete a job. 
  • Driving analysis. A sophisticated vehicle tracking app will analyse a driver’s performance and indicate when they have been driving unsafely. Prompts within the system can help improve their driving. This way, the fleet manager doesn’t just see when drivers are dangerous behind the wheel, it also monitors the improvement, so the fleet can be rewarded for driving more safely. 
  • Vehicle data. Through technology, a fleet manager can keep track of each vehicle’s MOT date, find the nearest petrol station to each driver, and easily book repairs and services. 
  • Accident response. While a GPS tracking app allows a fleet manager to avoid traffic jams in the UK, there may be times when a driver needs to respond to an accident. Thankfully, there are apps that will walk the driver and fleet manager through the correct steps for reporting an incident. These can even be personalised to include company procedures. 
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Graeme Corner

The majority of my time is spent ensuring that our team delivers simple and cost-effective solutions to our customers that face the challenges of running a fleet of vehicles.
Occasionally I manage to sneak away to enjoy time with family and friends or a quick game of golf ….